Applying by e-mail is the classic way to apply for a job. A good mail application consists of two parts: your application documents, which you send as an attachment, and the email.
The application as an attachment
If the job posting doesn’t explicitly ask for something else, send your application documents as PDFs. Your attachment consists of a cover letter – formatted like a letter with address and letterhead, your resume and your references. Personnel managers prefer all documents combined in one single PDF. The file should be no larger than ten MB, otherwise there is a high risk that it will be automatically sorted out by the company’s mail filters. Make sure that the file name contains your name and the advertised position – this will make it easier for the personnel manager to handle your application.
The mail text
If the actual cover letter is within the PDF application, what do you write in your email? Use a very short version of your cover letter. Already in the subject you name the specific job you are referring to or name the division in which you are applying on your own initiative.
Sample text for an application by e-mail
Dear contact person
With great interest I read your ad for the open position as job title on staufenbiel.ch read. Attached you will find my application documents.
I am available at any time for questions and look forward to meeting you in person.
Also important: A professional sender. Ideally, you’ll have an email address with only your first and last name separated by a period or underscore. If all possible combinations are taken, you should think about acquiring your own top-level domain, [email protected] looks much more professional than nicknames or longer combinations of numbers.
In your signature you give once again your current contact details, even if they are already in the files in the attachment. Do not use special formatting in your e-mail, as you have little influence on how the e-mail is displayed to the recipient.
As a rule, you will receive a confirmation of receipt – either automatically or after a few hours from a personnel officer. If you don’t get one, you can call me after two or three days to see if your documents have arrived. You can also use the interview to possibly talk to someone responsible for the job description. It certainly doesn’t hurt to make a good impression here.
Graduate Congress 2019 – on 21. and 22. November in Cologne
The career event for students, graduates and young professionals. Meet top employers and get coaching from experts. Inspiring speakers, application photos and CV checks, a varied entertainment program and maybe even your dream job are waiting for you. And all this completely free of charge!
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Matthias Nedoklan , Editorial team – 01/01/1970 Write me an email>