How to write a good report?

Do you take in the school also straight in German the essay type report by? And maybe this will even be the topic of your next German class assignment? Or you are in middle school and you have to do an internship and write a report about it afterwards?

No matter what class you are in, or what your motivation was to click on this article, here you will learn what types of reports there are, and how to write a good report!

What is a report and what types of reports are there??

The Duden defines the word "report as follows:
"factual representation of an event or fact; communication, representation".

So, the point of a report (or report) is to give your reader or. Your reader present a happening, an event, or a fact in an objective way, so that another person, who was not there or who was not present at the time of the investigation, can be identified. not knowing the facts of the case, being able to understand the most important points.

The most typical form is the journalistic report, That is, the sharing of information: A particular event is reported on, informed about.

Travel reports are an exception in the series of different types of reports – they are allowed to be subjective! | Source: Unsplash

But there are many other forms of reports.

If you have to do an internship (z.B. compulsory internship at school), you often have to write a report afterwards internship report write to share your experience.

And if we want to stay in the working world, there are of course many other reports that you have to deliver to customers, colleagues or the boss in the course of your work, z.B. a Research report, a Project report etc.

So, even if it’s not exactly the classic newspaper report, it’s always about conveying certain information to the reader or. to pass on to the reader.

In connection with an accident or an event that concerns insurance companies, you might have to write a accident report or damage report write.

And the police writes to the investigation a Police report. In this context, there may also be a search for a person (z.B. if a hit and run has been committed). In this case, a good description of the person (not to be confused with literary characterization) is worth its weight in gold!

Also nice are of course Travel reports. These exist in classic form as novels or magazine articles, but nowadays they are more often found online, i.e. on websites and blogs. The travelogue, unlike its related forms, is also a crucial exception: it is often very subjective, i.e., not factual, and is allowed to be (a bit like an essay is allowed to be written more subjectively than a table of contents).

So now you know some common examples of reports. In school, however, especially in the lower and middle grades, you learn the classical report, a factual account of an event (e.g., a story).B. of an accident or an event at school).

In the following you will learn how such a report is structured.

report – structure

In contrast to poem interpretation, reports are also well suited for lower or middle school, since they are not so long and are usually easier to write. Also, you don’t have to do a lot of analyzing, interpreting, or weighing arguments (as in the discussion) or forming your own opinion on a topic.

You should keep this in mind when you start writing your report.

The report, like other essay forms (e.g.B. the interpretation) also from Introduction, main part and conclusion. However, these are usually much shorter and not as clearly marked as in other types of school essays.


In the introduction, you first answer these W questions in one or two short sentences:

  • When?
  • Where?
  • What?
  • Who?

You go into the different W questions like a detective would. | Source: Unsplash

This is important so that your reader knows right away what the report is about and whether he/she is interested in reading it.

So, a report introduction might read as follows: "On Thursday, the 5th of March, you were in the hospital. July at 5 p.m., there was a collision between a 16-year-old female bicyclist and a 10-year-old child on a scooter in Lilienstrabe."

main part

The next step is the main part.

In the main part of your report, you then introduce the What? a little more precisely and elaborate on it by pointing to the How? and Why? Reply.

It might sound like this: "The 10-year-old boy was on his way home and about to cross the crosswalk near his home when the female bicyclist approached from the left and slammed into the boy. She didn’t see him because she was looking at her smartphone while driving. There was a collision and both parties fell. A passerby immediately stopped and helped the accident victims off the road."


Finally, in the conclusion of your report, you go into how the incident was resolved (if you already know that) and what the consequences are. The classic W-questions are already answered, but now the reader might ask: "What happens next??" or "What happened afterwards?". In our case z.B. "Is the child doing well?" "What about the youth?" "Is the child hurt?"

In the last step you should answer and explain these questions with your text, what the consequences of the incident are, for example: "The child is in shock, but has only suffered minor abrasions. The teenager suffered a mild concussion, but was able to leave the hospital the same evening."

tips& Tricks around the topic report

Finally, we would like to give you some tips on how to write a good text in German when the topic is "Writing a report" or maybe even "write a newspaper report" is.

The most important thing, of course, is to use clear, objective language, i.e. always remain factual. After all, it is a factual reproduction of an event. The point is purely to inform those who read your report, not to entertain them or build suspense in any way.

This means that words have absolutely no place in the report have! Even if you yourself have an attitude to what has happened (z.B. shock, grief or joy), one must not notice that in your reporting.

So avoid words like great, nice, crass, bad, mega, natural and phrasing like "In my opinion . ", "I think, . " "I find, . " etc.

The only exception is the travelogue, where it is logical that it is about your personal experience that you want to share with your family or friends/followers.

And the internship report is also a small exception here, but only in the introduction and in the conclusion. At the beginning you can mention, for example, why you are interested in a certain profession, how the application process was for you, etc. In the conclusion, you can give a small summary of your experience and explain if and why you liked the internship (or why not).

Do you need support in the form of German tutoring?

Some reports contain such important information that they are top secret. | Source: Pixabay

And while we’re on the subject of language: A factual style often means using very factual words that you wouldn’t use in everyday language. Have you noticed such words in the examples above? Exactly, I am of course talking about terms like "involved parties", "Accident victim", "Passerby", but also typical verbs and expressions like "verunfallen, "damage", "suffer injuries".

Some reports contain such important information that they are top secret. | Source: Pixabay

Especially in road traffic there are many such words.

So, to prepare for a class assignment, it is worthwhile to read a newspaper report (or several newspaper reports) – in the newspaper or online on news portals (z.B. the online portal of the local newspaper or even national newspapers like the FAZ) – and mark such words or. to write out. If you use them in your essay, your teacher will be impressed!

In addition, when writing a report, you should also Pay attention to the correct tense. Since this is a past event, you should use the past tense. If you refer to events in the past, you have to use the Plusquamperfect use.

Like for example above: "She had not seen him because she had looked at her smartphone while driving." Since the collision is in the past tense and the fact that she missed it because she was looking at her cell phone is on the timeline before it, this sentence must be in the past perfect tense, i.e. the antecedent.

By the way: Reports are written also gladly already as essay in the elementary school, however it concerns thereby often subjective experience reports.

We hope this article and the tips& Tricks helped you and now you know even better how to approach your next report. Good luck!

Do you want to know more about other essay types? Our article on writing essays at school gives you a comprehensive overview of the following topics!

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